Contest Official Rules


BY ENTERING THE CONTEST, YOU AGREE TO THESE OFFICIAL RULES, WHICH ARE A CONTRACT.


1. CONTEST PERIOD


The writing contest (“Short Fiction and Poetry Contest”) opens Friday, December 6, 2019 (12:00am ET) and will remain open until February 14, 2020 (11:59pm ET). Sponsor’s computer is the official clock for the Contest. William & Mary Libraries Editorial Team’s review and selection of finalists will begin February 15, 2020 and run through February 28, 2020. Finalists will be announced on February 28, 2020. Jury review and public selection by online voting will begin on February 28, 2020 and run through March 13, 2020. The juried winners and two honorable mentions and the public winners will be announced on March 16, 2020.


Stages of the competition


Submissions

Qualifying submissions will be published online* throughout the 10 weeks of open submissions. Once a submission is received, it's checked and validated by the William & Mary Libraries Editorial Team to be sure that it qualifies based on the minimum requirements (length, theme, category). Judgments and decisions of the William & Mary Libraries Editorial Team as to submission eligibility and disqualification are at their complete discretion and are final. Each qualifying submission will be published on the contest website for the public to read, comment on, and vote for during the final round.

* After the contest, participants will be able to delete their story and/or poem from the site if they so desire.


Finalists

20-40 finalists will be selected by the William & Mary Libraries Editorial Team based on the number of total submissions. If there are fewer than 40 submissions, then 50% of the number of submissions will be the number of finalists selected. The finalists will be announced on the contest website on February 28, 2020, at which point the public is invited to comment on and vote for their favorite finalists as part of the selection of the public choice winners.


Winners

The jury will select one winner and one honorable mention in both the poetry and prose categories. There will also be two public choice winners, which will be the prose and poetry finalists that receive the most community votes. Once the finalists are announced on the website, the public has two weeks (the same time that the jury members have to decide their winners) to vote for their favorite works. Members of the public can vote for as many fiction pieces and poems as they wish, but they may only vote for each work once. Members of the public can comment on as many works as they wish.

The offering of incentives in exchange for votes or comments is prohibited.

The use of bots and/or robotic submissions is prohibited.

If the William & Mary Libraries Editorial Team deems a vote invalid based on the previously mentioned rules, they reserve the right to remove the vote at any time from the site.


The Contest Dates


Submissions
Finalists
Winners
December 6th to February 14th
February 28th March 13th
March 16th
  • Submit your short fiction or poem of maximum 8,000 characters (spaces included)
  • All qualifying submissions will be published on the contest webpage shortly after receipt
  • February 28th: Announcement of 20-40 finalists selected by the W&M Editorial Team
  • The public is invited to vote for their favorite finalists during these two weeks
  • One winner and one honorable mention in both the prose and poetry categories selected by the Jury
  • The finalists in both categories with the highest amount of votes from the online community are the public choice winners.
  • March 16th: Announcement of all winners and honorable mentions

2. ELIGIBILITY


All William & Mary students are invited to participate in the contest. All participants must create their author account and submit their work using a valid @email.wm.edu email address.

Participants will create their own username upon making their author account — this will be the name associated with their work when it’s published on the contest website — but they must provide their full name and contact information to the Sponsor if they should be selected as a finalist or a winner. The Sponsor must be able to easily get in touch with the participant if necessary to organize receipt of the prize.


3. HOW TO ENTER


No purchase necessary to enter or to win. All Contest submissions will be reviewed by the William & Mary Libraries Editorial Team for compliance with the Contest theme and these rules. Every submission is subject to disqualification based on violations of these rules.


All submissions must be original works by the submitter, in English.


Submissions must not be previously published anywhere else. Submissions may be simultaneously submitted elsewhere, but if it is published or accepted elsewhere prior to the announcement of winners, the student must inform W&M Libraries as soon as possible and the submission will be disqualified from the Contest.


Submission Limits

Submissions may not exceed 8,000 characters (including spaces).

All submissions must fit within the contest theme of “Home.” Submissions must also fall within the short fiction or poetry categories.

The submission process is entirely electronic via the Short Fiction and Poetry Contest submission portal. No paper manuscripts will be accepted. The submission form is copy/paste format.

  • All genres are accepted, as long as they are literary fiction, (historical fiction is acceptable if it includes an imaginative story).
  • Submissions must be appropriate for publication in a commercially distributed publication.
  • Submissions must not violate or infringe the rights of any other person or company (including but not limited to privacy rights, copyrights, trade secrets, confidential information, trademarks, or trade names).
double sided cityscape home

Multiple Submissions

Submitters may submit up to one work in each category (short stories and poetry). So in total, submitters may submit maximum two submissions.


Acknowledgments

Each submission will be emailed a confirmation of receipt. Submitters will receive an email if there is a change in status of the submission.

Potential winners will be notified via email before the announcements are made public.


4. Rights to Submitter Data and Submissions


Subject to the acceptance of the story and/or poem by Short Édition and the William & Mary Libraries Editorial Team, the author grants the right to Short Édition and the William & Mary Libraries to modify, edit, correct, translate, adapt, reproduce, distribute, and publish the submitted stories and/or poems on the https://short-edition.com/en/contest/WM-writing-contest-2019 website and in the Short Story Dispenser at the William & Mary University Campus and in any other online media including the internet, mobile apps, or any other electronic form under the Creative Commons Attribution 4.0 International License. This license allows others to share the work with an acknowledgment of the work's authorship and initial publication in the William & Mary University Short Fiction and Poetry Contest.

The author agrees that no royalties or any other payment or remuneration is due in connection with publication with the William & Mary University Short Fiction and Poetry Contest either online or in print.

Accepted submissions will be published online for reading, public votes and comments, as well as be considered by the editorial team and contest jury for contest prizes.

Short Édition reserves the right to contact contest participants to enter into a contract for the publication of their stories in their Short Story Dispensers around the world.

Submission of the registration details and any prize notification documents (“Entrant Data”) constitutes your consent for Sponsor to obtain, use, and transfer your name, address and other details for Contest administration purposes. Any Entrant Data shall be used only in a manner consistent with the consent given by submitters at the time of entry and with these rules.

By accepting a prize, Winner consents to the use of their name, biographical information, including city and state of residence, for promotional purposes by Sponsor, and its designees, including but not limited to the posting of winner’s name on the Sponsor website, in a Winners List, without additional compensation, except where prohibited by law (“Promotions”). All copyright, trademark or other intellectual property rights in such Promotions shall be owned by Sponsors or its licensors and winner hereby disclaims and waives any claim of right to such Promotions. Such Promotions shall be solely under control of Sponsor or its licensors, and winner hereby waives any claim of control over the Promotions content as well as any possible claims of misuse of winner’s name under contract, tort or any other theory of law.


5. JUDGING AND PRIZES


Review

The Editorial Team selected by William & Mary Libraries, will review and evaluate all submissions and select a total of 20-40 finalists. If there are fewer than 40 submissions, the selected number of finalists will equal 50% of the number of total submissions. The 20-40 finalists will then be reviewed and evaluated by the Jury, also selected by William & Mary Libraries. The jury will select one winner and one honorable mention in both the prose and poetry categories. During the two weeks of finalist review, the public will be able to vote for their favorite finalist(s). The poetry and prose finalists with the highest number of community votes will be the selected the two public winners.

Members of the public can vote for as many stories and poems as they wish, but only vote for each work one time. Members of the public can comment on as many works as they wish.

The offering of incentives in exchange for votes or comments is prohibited.

The use of bots and/or robotic submissions is prohibited.


eye people city home

The Prize

A monetary prize of $200 USD will be awarded to both the juried and public winners in the prose and poetry categories. A monetary prize of $100 USD will be awarded to each of the honorable mentions selected by the jury in both the prose and poetry categories. Monetary prizes will be distributed by a check mailed by William & Mary University. The prizes will be shipped at no expense to the winner, to the address provided by the winner at the time of entry. The winner is solely responsible for any taxes on the prize. The winner is responsible for confirming the correct ship-to address. A signature will be required at the time of delivery.


6. WHO WON


For the names of the prize winners, available on 3/16/2020 at the latest, please access: https://short-edition.com/en/contest/WM-writing-contest-2019


7. SPONSOR


William & Mary Libraries
400 Landrum Drive
Williamsburg, VA 23186